Benchmark Office Systems

How to green your business

2011-12-16T10:23:00.000-08:00

With 2012 just around the corner, here are some tips to save your office money in the New Year.

General good tips: Does your office have windows? Take advantage of them, natural light is better on the eyes and can lead to a more productive day.

It’s easy to cut down on waste in the office. Providing cream and sugar dispensers, filtered water and reusable cups, and bringing your own lunch in a reusable container are inexpensive ways to cut down. (If you’re really in the mood for some takeout get your whole office to go in on it: then you’re only making one trip).

Equipment Tips: Computers in the business sector waste $1 billion worth of electricity a year. Turn off your computer (and the power strip it may be connected to) when you leave for the day or else your still using phantom energy. If you can, invest in energy efficient computers or upgrade to laptops which generally use less energy, and Xerox printers. Be sure to recycle the old equipment properly. When your office goes on vacation or leaves for the weekend, don’t forget to unplug vending machines.

Go Green with Business Travel: American workers spend an average of 47 hours per year commuting through rush hour traffic. Why not take the Boston express bus once a week and use their free wifi to work or play, while minimizing your carbon footprint?

When traveling for business, try to use public transportation whenever possible. It will help your carbon footprint and may be easier than trying to navigate your way through a strange town.

Print Smart: The average U.S. office worker goes through 10,000 sheets of copy paper a year.

Printing on both sides of paper is a simple way to cut down on paper usage. Instead of throwing away useless papers, reuse them. When buying printer paper, look for recycled paper with a high percentage of post-consumer content and the minimum of chlorine bleaching.

Upgrading to a Xerox ColorQube makes good green business sense. It has a standard two-sided output, cartridge free solid ink, the cleaning unit last 65% longer than most, and can function as a printer, copier, fax and scanner: saving you the energy cost of running multiple machines.

Cleaning Instructions for Your Xerox DocuMate 510

2011-12-09T09:48:00.003-08:00

Problem:

Black Vertical Lines show up when you scan in documents.

Vertical streaking is typically caused by paper dust, dirt, correction fluid and/or other blockage on the scanner glass. If your scanner is having problems grabbing paper or is grabbing multiple pages at a time it may be time to clean your scanner.

Solution:

Regularly cleaning your scanner can help to keep and maintain optimal image quality. The Technical Support recommends using the VisionAid maintenance kit for properly maintaining the ADF scanners, regular maintenance will help maintain scanned image quality.

If you have the VisionAid Maintenance Kit, please follow the instructions provided in the kit.

If you do not have a VisionAid Maintenance Kit, please follow the instructions below for cleaning the scanner.

Materials Needed:

· 1 bottle of Isopropyl rubbing alcohol (95%)

· Cotton Swabs

· Lint Free soft cloth or screen wipes dampened with Isopropyl rubbing alcohol

Cleaning the ADF:

1. Unplug the ADF cable from the base of the scanner

2. Open the ADF door

3. Take the ADF pad out of the scanner

4. Either wet a cotton swab with Isopropyl alcohol or open a screen wipe

5. Wipe down both sides of the ADF pad

6. Wipe the main feed roller (black) from side to side, rotate the roller as you are cleaning to ensure the entire surface is clean. DO NOT rub briskly on the roller as it will shred your screen wipe or cotton swab, which will leave debris in the scanner

7. Place the ADF pad back onto the scanner

8. Close the ADF door when you are finished

9. Plug the ADF cable back into the base of the scanner

Cleaning the Flatbed:

1. Lift the lid of the scanner

2. Dampen the soft cleaning cloth with Isopropyl alcohol or open a screen wipe

3. Wipe down the entire glass surface

4. Gently wipe the white backing on the underside of the lid to verify there is no dirt that may be transferring to the glass

5. Make sure to clean the ADF reference strip of glass

a. This is the most commonly missed portion when cleaning the scanner glass.

b. The ADF glass is a small strip of glass to one end of the Flatbed glass

c. The ADF glass is surrounded with a white reference frame and is the ONLY area where the ADF scanned images are captured

6. Close the ADF Cover

7. Turn the scanner back on

If any of these troubleshooting tips does not resolve the problem, you will need to contact Technical Support.

100% Risk Free Compatible Cartridges-HP, Lexmark, and Brother Printers

2011-07-26T09:48:00.000-07:00

Try XEROX compatible cartridges! They're 100% risk-free guaranteed and saves you up to to 65% over genuine HP, Lexmark, and Brother toners! Benchmark will refund 100% cost or provide an in-house store credit if you're not satisifed with your purchase! For a list of prices and more information you can Contact or E-Mail us.

Meet the Newest Member of the 7120 Family!

2011-07-13T06:53:00.000-07:00

The Xerox WorkCentre 7125 Color MFP now joins the WorkCentre 7120 family. Now you can offer your customers choices in this very successful SMB space. All of the features offered with the WorkCentre 7120 will be available with the WorkCentre 7125 (25 color ppm). The WorkCentre 7120/7125 deliver what's important to your customers, Increased productivity, reduced costs, support sustainability Initiatives, and security.

Reduce Costs
Infotrends states that "A medium-size business doing $10 million a year spends from $200,000 to $300,000 each year on document-related expenses. The WorkCentre 7120/7125 family of MFPs is budget-friendly devices offering simple solutions that helps manage costs and save money.
- Standard two-sided printing and N-Up printing, which prints multiple pages on 1 sheet
- Paperless fax reception - incoming faxes can be routed to an electronic destination such as an email address or a folder
- Driver Defaults allow customized print settings for each application for economy and efficiency.

Increase productivity
According to Harvard Business School, "Given that 60 to 70 percent of most firm's expenditures are now labor-related, there will be an increased attempt to measure each worker's overall cost and to increase his or her productivity - moving from a cost-per-square-foot model to a cost-per-employee model. The WorkCentre 7120/7125 allow users to increase productivity with powerful workflows that optimize business efficiency.
- A 7" color touch screen makes it extremely easy to find the functions needed.
- Xerox's Global Print Driver: The Xerox Global Print Driver significantly reduces IT involvement and eliminates the need to download individual printer drivers.

Support Sustainability Initiatives
The WorkCentre 7120/7125 is able to reduce energy consumption with Xerox innovations:
- A scanner based on LED lighting instead of traditional Xenon lamps, consuming only 1/3 the power.
- EA Ultra-low melt toner requires a lower fusing temperature than traditional toner while offering glossy, beautiful office graphics
- The fan remains off in standby mode to reduce power consumption and noise emissions.

Secure Business Information
A 2007 Corporate Strategic Intelligence survey shows that respondents lost an average of $345,000 due to security attacks. The WorkCentre 7120/7125 offers a robust set of standard security features that safeguard the full gamut of entry and exit points to ensure safety of critical information.
- Secure print keeps documents private by holding jobs in the queue until the user enters the password
- Password protected PDFs require a password to open and view a sensitive scan
- Encrypt resident data on the device and electronically erase images on the hard drive

Contact us for more information!

Celebrate Being FREE with a FREE Efficiency Audit!

2011-07-01T05:47:00.000-07:00

Call today and mention this ad to receive a free office equipment efficiency audit!!

Who doesn't want to save 10%?

2011-06-16T10:39:00.000-07:00

Looking for affordable HP supplies?! Today we are having an HP floor day! All HP supplies that are offered here at Benchmark are 10% off!! Contact us today!

NEW & FREE Xerox Software!

2011-06-06T10:54:00.000-07:00

Check out this NEW, FREE Xerox software!! It'll help analyze how to get the most out of your day by analyzing how you spend your day!

Business of you Brain

Want to Increase Efficiency and Savings?!

2011-06-03T07:53:00.000-07:00

With MPS (Managed Print Services) we can monitor your networked printers and order supplies and service as you need them. This will give you more time to work on the necessary projects to do business!

Let us help with scanning too! Not only does scanning cut cost with time wasted dealing with paper files it can also create space and delay a move to a larger location!
Contact Us!

Introducing the NEW 5700 Series!

2011-05-26T10:57:00.000-07:00

The WorkCentre 5700 series is a (MFP) that runs up to 55ppm and comes with the option of mono or color scan. This series is engineered to make customers more productive, control costs, and offers several different kinds of security levels.

Engineered to make customers more productive: Help streamline customer's critical business processes and make their daily tasks faster and more efficient. From easy walk-up copying to powerful scan and fax capabilities - even full color scan to email, these multi-function printers work as hard as your customers do.

Cost Controls: Help your customers work smarter for less. Customers can now finish more documents in-house. A host of advanced finishing options help them reduce outsourcing costs by creating your finished document right in the office. Reduced service calls with Smart Kit components. Xerox Smart Kit technology predicts and prevents downtime by letting customers know ahead of time when easy-to-change components need replacement.

Security at all levels: WorkCentre 5700 series boast numerous security features and options that employ the latest advancements in data protection technologies, ensuring that sensitive information stays confidential.

"Get Money Back for My Machine You Say??"

2011-05-17T05:52:00.000-07:00

Remember at the end of the semester in college when you couldn't wait to trade in your books to get money back? Well, you can do the same when trading in your old Xerox for a new energy star approved machine! Not only will we take money off, but you will save on energy and supply cost as well! Contact us today for a list of eligible trade-in's and more information!!

info@benchmark-office.com
http://www.benchmark-office.com/

Introducing the NEW ColorQube 9300 Series!

2011-05-06T12:24:00.000-07:00

Similar to its predecessor, the ColorQube 9300 series is targeted at office workgroups and departments that are looking to print color affordably and looking for an environmentally-conscious device. The product family will dramatically lower the cost of color printing, improves productivity due to its legendary easy-of-use, and is cartridge-free and environmentally-responsible.

Productivity improvements - Faster processor and larger hard drive Duplex productivity improvements Jet substitution improvements

Hybrid Color Plan Difference - Anticipated color document distribution improved to 30% Useful / 40% Everyday / 30% Expressive for greater savings

Image Quality - Color by Words, high Speed mode default setting (black-mode) for PCL driver

Ease of use / Reduce Cost - Scan to Print / USB, User Permission restrictions

Security / Sustainability - Enhanced Secure print, password protected PDF's, new cleaning unit (330,000) reduced power consumption

**Contact Us Today!**

See in Color and get $25 back!

2011-05-04T05:31:00.000-07:00

CALL NOW!

Offer is ONLY valid for the month of MAY!

Help Save the Planet!!

2011-04-22T05:58:00.000-07:00

Xerox exclusive Solid Ink imaging process for color is the most environmentally friendly way to put an image on paper.

Generates 90% less waste versus a typical color laser product.

For every 100,000 pages, a solid ink printer generates approximately 5 lbs. of landfill waste, compared to approximately 157 lbs. for a typical color laser.

REDUCE WASTE AND SPACE!

HAVE A FEW MINUTES?! CLEAN IT UP YOURSELF!

2011-04-20T12:39:00.000-07:00

Click Here for a Larger View

It's That Time Again....Spring Cleaning!

2011-04-15T10:12:00.000-07:00

How's your machine running? Good or Bad, we've got a steal for your company. In honor of the cleanest month of the year Benchmark is offering to make your space a little cleaner without making your wallet a little thinner! Sound good? Give us a call, $65 is all it will take to get your Xerox machine from DiNgY to danity!

Contact Us

Give Us 30 Minutes, We'll Bring the Coffee

2011-02-17T07:22:00.000-08:00

Benchmark Office Systems is offering a Free Cost Analysis to businesses.

How a free cost analysis can help your business:
-Analyze what you have for office equipment and determine what you're spending
-Understand where you may be able to save
-Get recommendations on how to optimize your fleet for maximum savings and efficiency

Call today and make your appointment with Benchmark Office Systems for a free cost analysis and we'll bring the coffee!!!!!

What's the catch? - We'd like the opportunity to help analyze your current situation and make some suggestions on ways to improve your bottom line!

Benchmark Office Systems
58 Range Rd
Windham NH 03087
603-890-2474

Open House - Recruitment Sales and Marketing Positions Available

2011-02-11T08:45:00.000-08:00

Benchmark Office Systems, Inc, an office equipment and supply company specializing in quality Xerox products is looking to expand their sales and marketing team.

If you are interested in joining a growing company as part of this exciting team, please plan on attending one of the following recruitment events:

Tuesday, February 15th

10:00am, 11:30am, and 1:00pm

These events are being held at

Benchmark Office Systems Inc

58 Range Rd

Windham, NH 03087

Parking and entrance around back

Positions available:

Sales Account Associate

B2B Sales, Cold Calling, Lead Follow up, Presentations

Sales Assistant

Lead Follow up, Sales Project Support, Database Management

Marketing Asssistant

Social Mediam Program Development, Database Management

The recruitment events include a short presentation on Benchmark Office Systems Inc as well as interviews with those that are interested. Please call for more information 603-890-2474.

3300MFP-A Great Gift for the Whole Office!

2010-12-14T12:44:00.000-08:00

Need to replace your fax?

Need to replace your black and white printer?

Need to replace or add a copier?

The Phaser 3300MFP Will Fulfill Most of Your Office Needs!

This piece of Xerox office equipment is very affordable starting at only $599. The consumables for this machine are also very affordable. Standard Capacity toner for the 3300MFP is $ 114.99 and yields 4,000 pages. High Capacity toner for the 3300MFP is $174.99 and it yields 8,000 pages. The warranty on this machine for the 1 year of depot is FREE!! Free is definitely affordable!!

For more information about the 3300MFP or to place an order for this product please call Benchmark Office Systems at 603-890-2474 or check out the product brochure http://tiny.cc/lv74x

Scanning Services

2010-11-29T11:06:00.000-08:00

Turning Your Piles of Documents into Electronic Files

Are you wasting space and time storing and retrieving your files? Are your files secure? Is your information protected in case of a fire or flood?

Let us help you with that! Here at Benchmark Office Systems we can bring your document management systems up to date. We could help your business turn mounds of paper documents into secure, searchable electronic files using state-of-the-art Xerox scanning and document management technology.

We offer a start to finish solution, including:

- On-site Xerox multifunction machine with scan, print, and copy capabilities.

- Document Management software to archive your documents as searchable text images that can be accessed in 20 seconds or less, password protected, shared, edited (if you choose), and backed up with version control.

- Personnel to assist in scanning your current documents and getting your systems up and running.

Let us help create and implement a cost effective solution that is customized to meet your unique needs. We will be there to support you every step of the way. For more information about Benchmark Office Systems scanning services, contact us at 603-890-2474 (local), 866-890-2474 (toll free), or email us at mmcmanus@benchmark-office.com

Xerox Going Green!

2010-11-23T10:03:00.000-08:00

Xerox Employees’ are Going Green!

Xerox announced last year that they would like to push their business towards being more “Environmentally Friendly” or as we like to call it here at Benchmark Office Systems “Green”. They asked their employees to come up with ideas on how their company could achieve this goal. Employees of Xerox all over the globe were a part of this corporate wide program called “Earth Awards”. The result of this program was a savings of $10.2 million dollars for Xerox and 2.6 million pounds of waste.

This Xerox company-wide competition narrowed down to 30 nominations. From that there were 13 winners announced. These winners came from all across North America and Europe.

In Wilsonville, OR, a research team developed a design for a small packaging for one of Xerox’s colored ink lines. The internal packaging of this ink was reduced in content. It is now made from 100% post-consumer recycled material. The box in which the ink is contained is now composed of 43% recycled material.

In Webster, NY a toner plant created a more efficient system for processing wastewater. This new system brought in an annual savings of $80,000 and there was 60% less wastewater going offsite for disposal. Also the amount of water required for mixing raw toner materials was slashed by one-third.

In Ireland, a crew developed a system to revamp the rate at which ink from toners was imprinted on papers. The result of this was 70,000 less pounds of waste that was being sent to the landfills while also saving the division $132,000.

It was in Grovepoint, Ohio where the largest savings were found. A group of employees had big waste reduction. These workers came up with a recycling program for cardboard boxes, a process for efficient return of wooden pallets, as well as a process of streamlined use and reuse of packaging materials from paper to polystyrene gave them a savings of $738,000 a year.

Xerox employees have paved the way for other companies to “Go Green”! If every company took the proper steps to “Go Green” think of all the savings that could be made and all the good we could be doing for our planet!

HP/Brother Compatible Supplies..One Great Deal!!

2010-11-09T09:58:00.000-08:00

Here at Benchmark Office Systems we are committed to bringing satisfaction to our customers and we ensure that through our customer service, our well-crafted products and of course through our prices! One of Benchmark’s supply products include HP/Brother compatibles. These cartridges are generally cheaper in price than the HP genuine toner cartridges and often produce a higher yield. Warranties will not be voided when you are using the HP/Brother compatibles. The Commonwealth of Massachusetts saved over $400,000 by switching to compatibles. Now that is a lot of money saved! We guaranteed your 100% satisfaction or you will get your money back!

Not only will you be saving a ton of money on supplies for your HP/Brother you’re health will not be in jeopardy. Xerox is committed to protecting its customers’ health, safety, and well-being. Before the Xerox Replacement Cartridges go onto the shelves, Xerox Environment Health & Safety (EH&S) conducts an analysis to ensure that they do not contain hazardous materials that would be harmful to humans or the planet. Safety is a number one priority for us here at Benchmark and we are proud to sell supplies that contain harm-free materials!

We are currently giving away FREE samples of HP/Brother compatible supplies! If interested in finding out if you qualify to receive a sample of these HP/Brother compatible supplies please give us a call at 603-890-2474!

ColorQube

2010-10-18T09:54:00.001-07:00

ColorQube - A new name for our new solid ink!

Looking for a new printer that will reduce your waste and produce high quality color images in a jiffy? Well look no further than Xerox’s new line of ColorQube printers!! Here at Benchmark Office Systems we will offer the ColorQube 8570 and ColorQube 8870 models for sale. These Xerox ColorQube printers produce up to 90% less waste, and have up to a 30% lower lifecycle energy demand and up to a 30% smaller carbon footprint than comparable laser printers!

The ColorQube 8570 starts at $699. This speedy printer prints about 40 ppm in both color and black-and-white documents. The 8570’s double sided printing makes it environmentally friendly. Who doesn’t like to help the planet right?! The ColorQube 8870 starts at $2,499. This printer is great for those busy offices who like to print everyday documents in color but for little cost! The 8870’s Bundled GreenPrint software helps you print only the pages you want, reducing paper and toner usage!

Discounts are always a good thing!! Buy from the ColorQube line and recieve up to $900 off the Phaser 8570 and up to $1,800 off the Phaser 8870!

Please call for more information if interested in these new powerful, no-fuss, waste-conscious printer at 603-890-2474!

Cut Costs AND Go Green!

2010-10-15T09:05:00.001-07:00

BENCHMARK OFFICE SYSTEMS: Cut Costs AND Go Green!

Benchmark Office Systems is a small, woman owned business that will help you, help yourself. By advocating Xerox products and services of our own we can help you take steps to create an environmentally friendly business while also cutting costs.

With the use of dry and solid ink, Xerox is able to reduce waste up to 90%. Additionally these types of toner are non toxic and do not generate hazardous waste. Moreover Xerox machines reduce energy consumption with intelligent technology by learning your company’s usage patterns and moving to low power mode or energy save mode when the machine is not in use. This will help you save on your monthly electric bill as well as decrease the amount of waste your company emits.

Furthermore, with Agent Managed Print Services (AMPS) Benchmark Offices Systems can manage your fleet of networked printers. Imagine a time where you’re never out of toner and your machine won’t go down, imagine a time where all you’ll need to do is hit the print button. With AMPS we can monitor your networked printers and order supplies and service as you need it. This will give you more time to work on the necessary projects to do business instead of spending time on trivial operating activities.

Ask yourself, how much space are you wasting with filing cabinets, additionally, how long does it take you to file documents, and finally, how long does it take you to find the these documents? With our help, you can get a head start on becoming paperless and be able to find your files in as fast as 20 seconds. We have many scanning options such as scanning in color, black and white, fully text searchable, password protected documents, and more. Not only does scanning cut cost with time wasted dealing with paper files it can also create space and delay a move to a larger location. Space is costly and moving can be a nightmare. With our scanning service we were able to help a company create an two additional conference rooms without the need of renovations or a move to a different location.

With our AMPS program, the environmentally friendly products of Xerox, and our scanning services you will have a green business in no time and save money simultaneously. There’s no need to worry about the costly renovations necessary in our green products in services as you will see savings within the first year as opposed to several years down the line.

October Deals @ Benchmark

2010-10-12T08:48:00.000-07:00

During the entire month of October, Benchmark Office Systems will be giving away 5 pounds of candy with every purchase of equipment. What a sweet deal!!! This deal will only be available for a short while longer so make that purchase today!